Administrative Assistant

Houston, TX
Full Time
Entry Level

Administrative Assistant

Location: Houston, Texas, United States
Reports To:  Administrative Manager
Employment Type: Full-time
 

Overview

This role supports the Administrative Manager in overseeing day-to-day office operations. The position also assists with new employee onboarding, basic HR administrative tasks, and event and cost management support. The ideal candidate is organized, service-minded, and able to multitask in a fast-paced environment.

Duties and Responsibilities

  • Provide general administrative support to the Administrative Manager and assist with other related tasks and assignments as needed.
  • Assist with new employee onboarding activities, including preparing welcome materials, coordinating workstation readiness, and facilitating building and system access.
  • Handle incoming and outgoing mail and courier services and maintain accurate logs of daily mailroom activities. Manage invoice payments and procurement process, assisting staff as needed.
  • Provide assistance with business invitation letters, hotel accommodations, and rental car arrangements for visitors or employees traveling on company business.
  • Assist with basic cost management initiatives by tracking recurring office-related expenses and supporting vendor coordination as directed.

Required Knowledge, Skills, and Abilities

  • Strong proficiency in Microsoft Excel and the broader Microsoft Office Suite.
  • Exceptional communication skills, both written and verbal, in Chinese (Mandarin) and English.
  • Ability to remain adaptable and effective in a fast-paced, dynamic environment.
  • High energy level, strong initiative, and a customer service–oriented mindset.
  • Strong analytical and problem-solving skills. Current Driver’s License required.

Education and Experience

  • Bachelor’s degree required, preferably in Business Administration, Human Resources, Marketing, Office Administration, Communications, or a related field.
  • 1–2 years of administrative or office coordination experience required; experience in facilities or HR support is a plus.
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