Administrative Assistant – Recruitment & HR Support

San Jose, CA

Contracted to Full Time

Entry Level

Position Summary:

We are seeking a proactive, detail-oriented Administrative Assistant with a strong focus on recruitment coordination and HR administrative support. The ideal candidate is organized, a strong communicator and a critical thinker who can effectively manage competing priorities in a fast-paced environment. This position also supports general HR operations and office administrative functions, contributing to the smooth and efficient operation of the department and company as a whole.

This is a full-time contract position with the possibility of conversion to a permanent role after a minimum of six months.

Job Responsibilities:

Recruitment Support (70%)

Post job openings on internal and external job boards.

Regularly audit and remove outdated postings to ensure job listings remain current.

Coordinate with external recruitment agencies for candidate submissions and interview logistics.

Review and screen resumes and applications to ensure alignment with job requirements.

Schedule interviews across departments, time zones, and formats (onsite and remote).

Serve as the primary point of contact for candidates, ensuring professional and engaging experience throughout the recruitment process.

Maintain accurate and up-to-date records in the applicant tracking system (ATS).

Prepare, track and submit Personnel Action Forms (PAFs); follow up for approvals and ensure timely processing.

Track and report required recruitment metrics (e.g., time-to-fill, candidate pipeline status).

HR and Administrative Support (30%)

Support onboarding activities, including collecting new hire documentation and coordinating access and equipment with IT and Security.

Create and maintain employee personnel files (both digital and hard copy) and ensure all required documents are properly filed and organized.

Ensure finalized offer letters and other relevant onboarding documents are filed appropriately in personnel files (hard copy and digital).

Support offboarding activities, including collecting company assets (e.g. laptop, badge) and ensuring all offboarding documents are filed in the relevant personnel file.

Coordinate and support employee events, training sessions, and meetings.

Arrange catering and refreshments for meetings and events as needed.

Maintain templates, records, and reports in an organized and confidential manner.

Maintain an up-to-date employee contact list for business continuity and emergency purposes.

Handle sensitive and confidential information with discretion and professionalism.

Support general office administration as needed (e.g., supply coordination, data entry, filing).

Collaborate with the HR team and Office Coordinator to support cross-functional initiatives and tasks.

Other Duties:

Perform additional duties as required to support the efficient operation of the office

Qualifications:

Associate degree or equivalent required in Business or a related field; additional education or certifications are a plus.

1–2 years of experience in HR, recruitment, or administrative coordination roles.

Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with ATS or other HR systems is a plus.

Proactive and resourceful; able to anticipate needs and take initiative.

Quick learner, comfortable with new tools and technologies.

Strong attention to detail and commitment to producing accurate, high-quality work.

Well-organized and capable of managing multiple tasks and priorities effectively.

A collaborative team player who contributes to shared goals and supports colleagues.

Excellent organizational, time management and communication skills.

Demonstrated ability to think critically, solve problems independently and adapt to evolving needs.

Comfortable working in a fast-paced, deadline-driven environment.

Foxconn Assembly, LLC is an Equal Opportunity Employer (EOE). All qualified candidates will receive consideration without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or marital status in accordance with applicable federal, state and local laws.

Foxconn Assembly, LLC participates in E-Verify and will provide the federal government with your Form I- 9 information to confirm that you are authorized to work in the U.S.

Pay rate: $24/h - $26/h

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